Getting paid · 4 min read
How to keep invoices and payment reminders organised
A simple system for sending invoices on time and chasing late payers without the awkwardness.
Invoice the same day
The longer you wait, the more likely you are to forget extras, and the longer you wait to get paid. Aim to send the invoice before you leave, or that evening at the latest.
One list, one schedule
Keep a single list of every invoice with the amount, date sent and due date. Then follow the same reminder schedule for everyone:
- —A friendly note on the due date.
- —A firmer reminder seven days later.
- —A phone call after fourteen days.
Where AI fits
An assistant can keep that list up to date and prepare reminders in your tone, so the only decision left is whether to send. Nanomotives is building Invoice and Payment Follow-up Agents to do this, with you approving what goes out.
Key takeaways
- ✓Invoice the day the job is done.
- ✓Keep every invoice in one list.
- ✓Use the same reminder schedule for everyone.
Frequently asked questions
Is it rude to chase payment?
No. A polite, scheduled reminder is normal business practice and most customers simply forgot.
Next step
Less admin. More craft.
Read about the Payment Follow-up Agent, part of the proposed Trade Pack, or join early access.
