Quotes · 4 min read
How to spend less time writing quotes (without cutting corners)
Practical ways to get quotes out faster after a site visit, and where an AI assistant can help.
Why quoting takes so long
Most quotes are written hours after the visit, from notes that made sense at the time. You end up rebuilding the job from memory, checking prices and rewriting the same descriptions you wrote last week.
Slow quotes also cost work. Customers often go with whoever replies first.
Five habits that save time
None of these need new technology:
- —Record a voice note before you leave the property.
- —Keep one price list for labour and common materials.
- —Reuse standard wording for the jobs you do most.
- —Take photos of anything you might need to explain.
- —Set a time each day to send quotes, rather than letting them pile up.
Where AI fits
An AI assistant can take your voice note, photos and price list and prepare a draft quote. You read it, change anything that is wrong and send it. You still set the price; it just does the typing.
Nanomotives is building a Quote Agent that works this way. It is in development and we are looking for tradespeople to help test it.
Key takeaways
- ✓Capture the job once, on site.
- ✓Work from a standard price list.
- ✓Let software draft; you approve.
Frequently asked questions
Will an AI quote be accurate?
Only as accurate as the information and prices you give it, which is why you always review the draft before it goes out.
Do I need special software?
You can apply the habits above today with a phone and a spreadsheet.
Next step
Less admin. More craft.
Read about the Quote Agent, part of the proposed Trade Pack, or join early access.
